Find Best Transcription Software for Your Business

Transcription Software:

Transcription software is a software that converts human speech or conversations into text. The transcription of audio or video files can be done manually or automatically. These recorded transcription can be replayed several times in a transcription editor.
The manual transcription can be accelerated, the sound can be filtered, equalized or have the tempo adjusted when the clarity is not great by the help of transcription hot keys. A transcriptionists can automatically convert recordings to text transcripts by speech recognition technology. The conversion is done by opening recordings in a PC and uploading them to a cloud for automatic transcription. Recordings can also be transcribed in real time by using digital dictation.
The accuracy of the automatic transcription depends on factors like background noises, the distance of speaker to the microphone, and accents. Automatically generated transcripts still need manual verification depending on quality of recordings. A text transcript is searchable as compared with audio content. It takes up less computer memory and can be used as an alternate method of communication.

Uses of Transcription Software:

• Transcription software are used by many universities, enterprises,media outlets and professionals. It has to records the written conversations, lectures and meetings on hand to reference which makes their task easier than manually taking notes.
• This software are widely used for note taking in various industries like higher education and business. It is also used to have a written record in legal, media interview and medical contexts.
• Transcription software is used by doctors in medical sector to have transcriptions of their conversations with patients to reference later. It allows a student to capture everything being said during a university lecture, student can take  benefit from having a transcription tool. It is especially helpful for students with disabilities.

Types of Transcription Software:

There are different types of free as well as paid transcription softwares are available to capture important audio bites and provide users with a full written record of them.

Advantages of Free Transcription Software:

• Free audio transcription software are readily available online. These software helps to get the job done and capture  interviews or audible conversations without the need of manual typing.
• Free audio transcription software are easier to use and are beneficial for lower volumes of work such as for interviewing one subject, an informal conversation recording etc.

Disadvantages of Free Transcription Software:

• As free transcription software have limited features, these are not much effective and quick for higher volumes of video or audio for professional purposes.
• You have to spend time doing the human fact checks manually.
• These are often inadequate, with an inability to recognize multiple speakers or word differentiation.
• Free transcription software does not provide the ability for businesses to scale by separating the audio capture from the production of the transcript.
• Complex topics are not suitable for free transcription tools because of its inaccuracy. These tools are not that much accurate to recognizing slight grammar differences in basic words for more complex word terminology.
• Provided accuracy levels should be 99 percent in higher education, to be compliant with the ADA and law and which is not possible by using a free tool.
• The accuracy is also much important for many industries such as legal to ensure justice is served fairly, in media when interviewing important subjects and in enterprise when business leaders are discussing important statistics.
• Free software have limited integration options, where as paid transcription software have built in integrations with platforms you are using to capture the audio. These can automatically pull recorded video and audio files for transcription and return them to the same folders once the transcription is done accurately.
• Free transcription software have limited options for customization. It does not provide SMPTE or timestamps or time codes at specific times users want to appear them. It also does not have the capability to customize transcripts to certain templates which is essential for legal.

Types of software and systems that Transcription Software integrates

• Speech Recognition Software: Enhances transcription accuracy and efficiency by integrating speech recognition technology.
• Audio/Video Recording Software: Allows direct import of audio and video recordings for transcription.
• Document Management Systems: Supports organization and storage of transcribed content.
• Content Management Systems (CMS): Enables easy publication and sharing of transcribed content online.
• Electronic Health Records (EHR) Software: Integrates with healthcare systems for medical record documentation.
• Legal Case Management Software: Streamlines legal document creation and organization.
• Customer Relationship Management (CRM) Software: Manages customer interactions and notes efficiently.
• Collaboration Tools: Facilitates sharing transcribed content within collaborative teams.
• Translation Software: Translates transcribed content into multiple languages.
• Voice Over IP (VoIP) Systems: Directly transcribes phone conversations.
• Cloud Storage Services: Integrates with cloud storage for easy file storage and access.
• Text Analysis and Sentiment Analysis Tools: Provides insights from transcribed content, including sentiment analysis.
• Analytics and Reporting Tools: Tracks transcription usage and performance.
• Time and Attendance Systems: Manages work hours for transcriptionists.
• Accessibility and Captioning Platforms: Creates accessible content for different needs.
• Workflow Automation Software: Streamlines transcription processes and approvals.
• Data Encryption and Security Tools: Ensures the security of sensitive transcribed data.
• Data Backup and Recovery Systems: Preserves transcribed content through backup solutions.
• Mobile Apps: Supports mobile transcription on smartphones and tablets for on-the-go users.
• These integrations expand the functionality of transcription software and cater to diverse industries and applications.

Key users of transcription software

• Medical Professionals
• Legal Professionals
• Journalists and Reporters
• Researchers and Academics
• Content Creators
• Customer Service and Support
• Call Centers
• Market Researchers
• Law Enforcement
• Media and Entertainment
• Business Professionals
• Students and Educators
• Non-Profit Organizations
• Government Agencies
• Freelance Transcriptionists